Bank statements are complex and multipage documents that are not easy to analyse. Converting them from PDF to Excel helps in deeper analysis. Here in this guide, you will learn about the various methods to convert PDF to Excel easily.
Methods to Convert a bank statement PDF to Excel
Several tools help you convert a bank statement PDF to Excel:
Method 1: Microsoft Excel (Built - in)
You can use Microsoft Excel to convert a PDF using Microsoft Excel, but you need Office 365 and only a text PDF (not a scanned one).
- Open Microsoft Excel
- Go to the Data Tab
- Click on " Get and transform data on the left-hand side
- Click on the files and then select from the PDF
- Select the PDF and click on import
- Get data into Excel
Pros
Free if you already have Microsoft 365
Data Privacy
No third-party account needed
Cons
Microsoft 365 subscription required
Scanned PDFs won't work
Table formatting may need manual fixes after import
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Method 2: Use a Finpass Bank Statement PDF to Excel Converter
There are various tools and methods to convert PDF to Excel.
However, most of them involve multiple steps. For processing a large number of PDFs, you need a dedicated solution for quick extraction. Here we are taking the example of the Finpass Bank Statement PDF to Excel Converter.
- Go to Bank Statement PDF to Excel Converter Tool
- Upload PDF
- Click on Convert
- Get Excel Link within seconds
Pros
Quick Processing
Designed for bank statements
Handle multiple statements
Suitable for bulk processing
Cons
5 Free Credits Only
Text-based PDF
Method 3: Convert PDF to Excel Bank Statement Through Generative AI Tools
You can also convert a pdf to excel bank statement through Generative tools like ChatGPT, Perplexity, Gemini, and other tools. Here we are going to use ChatGPT for conversion:
- Go to ChatGPT
- Now use this prompt
“Convert this bank statement PDF into an Excel spreadsheet. Extract all transactions with columns for Date, Description, Debit, Credit, and Balance. Preserve the original transaction order and provide the output in Excel format.”
- Upload the file
- Request to give information in an Excel (.xlsx) file or CSV format
- Download the file to open in Microsoft Excel
Pros
Easy to use with simple prompts
Useful for small files
Cons
Do not guarantee accuracy
Not ideal for multi-page files and high-volume processing
Manual review is required
Method 4: Use Adobe Acrobat PDF Converter
Adobe Acrobat allows users to export PDF files directly into Excel format while maintaining table structures:
Steps:
- Open the bank statement PDF in Adobe Acrobat
- Click on Export PDF
- Select spreadsheet
- Click Export
- Save the Excel File
Pros
- Simple Export Process
- Reliable for Standard Bank statements
Cons
- Paid subscription required
- May require manual adjustments after conversions
Method 5: Use Google Sheets to Convert PDF Bank Statement to Excel
Google Sheets can help import and organize PDF-extracted data into spreadsheets.
- Convert the PDF into text using Google Drive or OCR tools
- Open the Google Sheets
- Import the Extracted Information
- Use the Split Text to Columns feature to organize transactions
- Save or download as an Excel File
Pros
- Completely free
- Accessible from any device
- Easy Collaboration and sharing
Cons
- Multiple manual steps before data is usable
- Columns formatting issues often seen
- Formatting may not be preserved perfectly
Method 6: Use the OCR Tool for Scanned Bank Statement
Most of the above-mentioned tools convert text-based PDF; they do not process image-based or scanned-based PDF. So, if you have a scanned bank statement, you can use OCR tools:
- Upload the scanned PDF to an OCR tool
- Extract the text and tables
- Export the output as Excel or CSV
- Review and clean the data if necessary
Pros
Works with scanned and image-based PDFs
Converts printed text into editable data
Useful when other methods fail
Cons
Accuracy depends on scan quality
May introduce errors in dates, amounts, or descriptions
Method 7: Use Accounting Software
Many accounting software programs automatically convert transaction data into bank statements and export it to Excel.
- Upload the Bank Statement PDF
- Software will automatically process and categorise transactions
- Review the extracted data
- Export it as an Excel File
Pros
- Automatically categorizes transactions
- Suitable for businesses and accountants
- Supports large-scale statement processing
- Can integrate with bookkeeping workflows
Cons
- Usually requires a subscription
- Not for new users
Conclusion
We have shared all the possible methods that help you convert a Bank Statement PDF to Excel. You can choose any of the methods, including Microsoft Excel, bank statement pdf to Excel converter, OCR software, Adobe Acrobat, and AI-powered tools. However, choosing the right method depends on your requirements. For a few files, you can use a simple converter, but for large files, you need a dedicated Bank Statement PDF to Excel Converter.
FAQs
Ques: Can we convert a bank statement PDF to Excel?
Ans: Yes, you can convert a bank statement PDF to Excel through various Bank Statement PDF to Excel tools.
Ques: How do I put a PDF bank statement into Excel?
Ans: You can convert a PDF bank statement into Excel through online conversion. Choose a PDF bank statement into Excel:
- Upload the PDF to the tool
- Click to convert
- Download Excel File
Ques: Can AI tools convert bank statements to Excel accurately?
Ans: Yes, AI tools convert bank statements to Excel. However, they are good for a few simple PDFs.
Ques: Is it safe to upload a bank statement to an online converter?
Ans: No, you should first check the data privacy policy, as it is a sensitive financial document.
Ques: What is the difference between a text-based and scanned bank statement PDF?
Ans: A text-based PDF contains selectable text, while a scanned PDF is an image of the document and requires OCR to extract the text.